You’ve almost mastered the art of letter writing, but ending your letters almost always finds you in a spot of bother. Read on to gain knowledge on how to end your letters.
Identify The Recipient
The individual you’re writing the letter to, is he or she a friend, a colleague or an associate? Based on the answer to this question, strive to customize the conclusion to your letter. Be prudent, if the recipient is a friend; end the letter on a warm and friendly note. If the recipient is a colleague or a business partner be crisp and professional when concluding your letter. Make it a point to use your discretion, always.
The Purpose Of The Letter
You obviously know the reason for writing the letter, but does your letter, more importantly its conclusion throw light on the purpose of the same? Most individuals emphasize on the letter’s purpose only in its body, while a few do so in both the body and the conclusion. It is generally considered right to finish off your letter without stressing on its purpose in the conclusion. You do not want to repeat yourself. However, if the letter is required to convey urgency it’s acceptable to repeat yourself when ending your letter.
The Rule Of Thumb
There are certain rules that need to be followed when concluding a letter. When you know the name of the recipient end the letter with a ‘Yours faithfully’. When you’re not sure of the name of the recipient and you start off your letter with a ‘Dear Sir/Ma’am’ end the letter with a ‘Yours sincerely’. If the letter is handwritten/typed out make sure it’s signed, an unsigned letter leads to nowhere.
Abbreviations Used When Concluding A Letter
It always helps to use universally accepted abbreviations when concluding letters. Abbreviations help convey points across without occupying too much of real estate space on your letter. Listed below are examples of widely used abbreviations:
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